Job Title: Finance Technician

Department: Sheriff

SUMMARY The Finance Technician is responsible for a variety of complex accounting functions involving the auditing and maintenance of accounts in the Sheriff’s Department. The position requires technical record keeping and the ability to prepare financial evidence exhibits and affidavits for court presentations and related collection actions. Work is performed in accordance to federal and state laws plus established policies/procedures with considerable need for independent judgement and a high degree of accuracy. General supervision is received from the Chief Deputy.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Extend, total, and balance all assigned monies received to various categories and monitor transactions of funds from the Sheriff’s Department.

Performs daily balancing of cash from all sources and make appropriate bank deposits.

Balance and reconcile checking account(s).

Prepare monthly, quarterly, and annual financial reports to management and the State of Wisconsin.

Process telephone requests from citizens, judges, payers, payees, etc. Provide correspondence and provide general information in response to inquiries.

Post vouchers, receipts, and disbursements to appropriate books, ledgers or journals and balance all accounts.

Maintain statistics on all budgeted accounts for monthly reports to management.

Operate a wide variety of computer hardware and software systems. Enter and maintain all information (some being confidential) received, as required and directed, into the Records Management System (RMS).

Process and evaluate financial data, type correspondence, and prepare affidavits as needed that relate to the collection of accounts receivable.

Any other duties as assigned.

SUPERVISORY RESPONSIBILITIES None

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must have the ability to use computers and computer aided technology (software/hardware/peripheral items) Must be knowledgeable of fiscal and audit responsibilities of the Sheriff’s Office. Must be knowledgeable of financial accounting, recordkeeping, and the preparation of related reports. Must have the ability to attend various continued training schools and pass/maintain required certifications. Must have the ability to prepare accurate and complete reports.

Must be able to work without direct supervision and exercise initiative. Must have the ability to maintain confidentiality of assigned cases. Must be able develop and maintain working relationships with department personnel, and other law enforcement and government agencies.

EDUCATION and/or EXPERIENCE High School degree

Two years of post high school education with course work in accounting, bookkeeping, math, and secretarial science. One year of work experience in a professional environment involving accounting, bookkeeping, payroll or related field.

LANGUAGE SKILLS Must possess good oral and written communication skills

MATHEMATICAL SKILLS Good mathematical skills

REASONING ABILITY Must have the ability to evaluate situations, based on training/experience and policy/procedures, and make good independent decisions.

CERTIFICATES, LICENSES, REGISTRATIONS Maintain required certifications for CIB/TIME system.

Valid Wisconsin Drivers License.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.