Oneida County

Job Description

 SUMMARY Performs a variety of bookkeeping, record keeping and clerical tasks related to payroll and civil process accounts and records within the Sheriff's department. Work is performed in accordance to federal and state laws plus established policies and procedures with considerable need for a high degree of accuracy. Direct supervision is received from the Chief Deputy.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Collects time cards from all Sheriff Department employees, reviews for contract compliance, resolves problems and codes for computerized payroll system entry; enter, proof, edit and reconcile (bi-weekly and year-end) payroll data with Finance Office. Resolve system errors; calculate deficit hours and prints all biweekly and monthly reports; receives and resolves employee questions regarding payroll information. Calculate and report annual accrued absences, duty-code summaries, anniversary dates, and assist with FLSA computations as directed and required. Collect, update, and maintain files (with assigned software) on training for the employees. Maintain and update various division master work schedules (with assigned software). Maintain and update court appearances schedule as required. Maintain a payroll processing procedures manual for the various duties and assignments related to the payroll function.

Manage statutorily mandated civil process related functions in the department. This includes receiving, analyzing, and evaluating various legal documents from public agencies and private parties who are involved in a variety of legal actions. Utilize a computer software program to maintain, process, and prepare the civil process for the required services. Assist as needed with Sheriff's sales and attending the Sheriff's sales as directed and required. Analyze various completed civil process services and complete timely and accurate billing for the services. Prepare, invoice, and collect civil process related accounts receivable. Prepare financial remittances as directed to account for all funds received. Respond to telephone and in-person inquiries about the department civil process program.

Assists with other department functions, including back-up duties as required to the department public service desk and assist with these duties that include answering phones and assisting the public.

On payroll related matters, serve as the liaison between the Sheriff's Department and the Labor Relations and Employee Services and Finance Departments.

Any other duty as assigned.

SUPERVISORY RESPONSIBILITIES

QUALIFICATIONS  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must have the knowledge of bookkeeping, record keeping, and accounts receivable.

Must be able to develop and maintain the working knowledge of fiscal and audit responsibilities of the assigned department functions.

Must have the ability to organize and prioritize effectively.

Must have the ability to use computers and computer-aided technology (software/hardware/peripheral items)

Must have the ability to attend various training schools and maintain/pass required certifications.

Must have the ability to maintain accurate, complete records and prepare clear and detailed reports.

Must have the ability to type 50 wpm and accurately operate a 10-key calculator.

Must have the ability to maintain confidentiality and testify in hearings.

Must be able to develop and maintain working relationships with department personnel, other law enforcement and government agencies, and the public.

EDUCATION and/or EXPERIENCE

High School Degree

One year post High School education with course work in accounting, bookkeeping, math, and secretarial science.

One year work experience in an office as a typist, secretary, or related area.

LANGUAGE SKILLS

Must possess good oral and written communication skills.

MATHEMATICAL SKILLS

Good basic mathematical skills.

REASONING ABILITY

Must have the ability to evaluation situations, based on training/experience and policy/procedures, and make good decisions.

CERTIFICATES, LICENSES, REGISTRATIONS

Maintain required certifications for CIB/TIME system. Valid Wisconsin Driver's License.

PHYSICAL DEMANDS  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.