SUMMARY   Performs a variety of bookkeeping, record keeping and clerical tasks related to keeping confidential accounts and records within the Sheriff’s Department. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.

Using proper format, types and processes technically accurate letters, memoranda and reports; formulates, composes and/or edits correspondence and reports; receives and processes all records related correspondence including routing to appropriate persons and/or initiating appropriate response.

  Organize statistical data on NORDEG and correctional operations, investigations conducted, arrests made, and evidence purchased or confiscated for inclusion in various reports.

  Serve as liaison between the Sheriff’s Department, the District Attorney’s Office, Department of Social Services and other Law Enforcement or Governmental Agency as directed.

  Maintains court dates and meeting calendars as directed

  Respond to telephone and in-person inquiries about the department and its services; maintains department case confidentiality, forward calls and directs persons to appropriate personnel or agency. This includes receptionist duties as directed.

  Types, from dictated materials, memoranda on field investigations, interviews, phone conversations, court appearances and John Doe proceedings, handwritten rough drafts and other materials; drafts routine correspondence and reports including reports prepared from Crime Laboratory Reports for entry into department files

  Compile and assemble case materials in proper order for use in prosecutorial review, coordinating the flow of documents to appropriate person(s). 

  Receive and record in an accurate and complete manner messages from informants, defendants, and other criminal justice personnel in the absence of the detective and insures proper notification and/or distribution.

Assemble training materials for presentations for local and outside agencies; arrange for timely duplication and dissemination of materials

Maintains inventory of office supplies and equipment, prepares and presents requests to purchase same.

Process billing information including billing to the State of Wisconsin, and others.  Maintain and utilize software to log billing information.

 Performs a variety of records and criminal history checks, within the guidelines established in the open records law, for Oneida County and Township governmental agencies, private business, Armed Services, Post Office, etc.  Prepares required information on forms, signs and mails form as directed.

 Any other duty as assigned.

  QUALIFICATIONS  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge of computer hardware, software, and accessories.

Ability to maintain accurate, complete records and prepare clear and detailed reports.

Ability to type 50wpm and accurately operate a 10 key calculator.

Ability to maintain confidentiality and testify in required hearings.

EDUCATION and/or EXPERIENCE   

High School degree

One year of post High School education with course work in accounting, bookkeeping, math and secretarial science.

One-year work experience in an office as a typist, secretary, or related area.

  LANGUAGE SKILLS   

Good oral and written communication skills

  MATHEMATICAL SKILLS

Knowledge of bookkeeping, record keeping, accounts receivable, and accounts payable.

CERTIFICATES, LICENSES, REGISTRATIONS   

Valid Wisconsin Drivers License.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.